Accounts Receivable Specialist
Performs accounts receivable and billing duties for per diem client services. Also prepares client utilization review statistics.
- High school graduate or equivalent experience. Exceptions will be considered based on agency need and experience related to position.
- Four years of progressively responsible accounting or bookkeeping experience in Accounts Receivable.
- Proficiency using computerized accounting, spreadsheet and word processing software.
- Proficiency using typewriter and 10-key calculator.
- Processes and balances daily charges for services for per diem clients.
- Verifies services and charges with client intake staff as needed.
- Prepares and sends invoices to referring governmental code funding agencies, insurance companies, school districts, and private payers for clients receiving Residential, Educational, Foster Care and other Agency program services.
- Receives and reviews source documents from code funding agencies for accuracy and completeness. Makes corrections as appropriate and/or returns forms for further corrections as needed. Enters data into computer systems in accordance with code agency timelines.
- Prepares month-end revenue report for monthly financial statements.
- Receives, posts and processes cash receipts for payment and advance payments on accounts. Processes reimbursements for incorrect or overpayments.
- Prepares monthly accounts receivable statements and follows up with payers on outstanding accounts, denials and incorrect payments. Documents all collection efforts, including contracting collection agencies. Reviews potential write-offs with Accounting Department management.
- Prepares documents for Court of Claims filings required for code agency payments past the fiscal year-end lapse period.
- Verifies and processes client contracts for tuition, room and board. Obtains insurance and ability to pay information from clients; gets pre-certifications from payers; and verifies insurance and other benefits with code funding agencies and insurance companies.
- Reconciles attendance submissions to the client attendance records with Residential, Educational and Foster Care Services programs on a monthly basis and notifies programs of discrepancies with funding agencies as to the correct attendance and reimbursement.
- Organizes and maintains accounts receivable files and records, including opening, maintaining and closing client files.
- Tracks and compiles information including Utilization Review statistics, pay status updates, and client trial balance information. Prepares reports each month for agency-wide distribution.
- Provides assistance with special projects, and provides back-up to other Accounting staff as requested.
- Performs other duties as assigned.