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Accounts Receivable Specialist



Performs accounts receivable and billing duties for per diem client services. Also prepares client utilization review statistics.


  1. High school graduate or equivalent experience.  Exceptions will be considered based on agency need and experience related to position.
  2. Four years of progressively responsible accounting or bookkeeping experience in Accounts Receivable.
  3. Proficiency using computerized accounting, spreadsheet and word processing software.
  4. Proficiency using typewriter and 10-key calculator.


  1. Processes and balances daily charges for services for per diem clients.
  2. Verifies services and charges with client intake staff as needed.
  3. Prepares and sends invoices to referring governmental code funding agencies, insurance companies, school districts, and private payers for clients receiving Residential, Educational, Foster Care and other Agency program services.
  4. Receives and reviews source documents from code funding agencies for accuracy and completeness. Makes corrections as appropriate and/or returns forms for further corrections as needed.  Enters data into computer systems in accordance with code agency timelines.
  5. Prepares month-end revenue report for monthly financial statements.
  6. Receives, posts and processes cash receipts for payment and advance payments on accounts. Processes reimbursements for incorrect or overpayments.
  7. Prepares monthly accounts receivable statements and follows up with payers on outstanding accounts, denials and incorrect payments. Documents all collection efforts, including contracting collection agencies.  Reviews potential write-offs with Accounting Department management.
  8. Prepares documents for Court of Claims filings required for code agency payments past the fiscal year-end lapse period.
  9. Verifies and processes client contracts for tuition, room and board. Obtains insurance and ability to pay information from clients; gets pre-certifications from payers; and verifies insurance and other benefits with code funding agencies and insurance companies.
  10. Reconciles attendance submissions to the client attendance records with Residential, Educational and Foster Care Services programs on a monthly basis and notifies programs of discrepancies with funding agencies as to the correct attendance and reimbursement.
  11. Organizes and maintains accounts receivable files and records, including opening, maintaining and closing client files.
  12. Tracks and compiles information including Utilization Review statistics, pay status updates, and client trial balance information. Prepares reports each month for agency-wide distribution.
  13. Provides assistance with special projects, and provides back-up to other Accounting staff as requested.
  14. Performs other duties as assigned.